Our over-riding ethos is that we do not believe it is appropriate to mess with people’s personal data.

SWRAC is an education organisation. We like to think that we are good at helping people who are unemployed, have special educational needs or who are disadvantaged in other ways. What we aren’t interested in is collecting people’s personal data unless we are required to do so. We are certainly not interested in selling or passing on or sharing with any third party organisation and will never do so.

As we deliver training programmes that are paid for through contracts we have with various central and local Government organisations, we are required to report to them what we are doing as part of our contractual obligations. This means that we do have to share personal data with these departments. We also have to share a certain amount of your personal details with the Awarding Organisation so that qualifications can be recorded and certificates issued.

We are also required to store data relating to the financial transactions of our business but this is kept to an absolute minimum and is only used for accountancy and financial reporting purposes.

The data we have to share consists of:

  • Name
  • Address
  • Date of birth
  • National Insurance (NI) number
  • Health & disability status
  • Learning achievement levels
  • Employment status

The organisations the data is shared with are:

  • Department of Education and its Education & Skills Funding Agency
  • Local Authority Skills & Education Departments
  • Awarding Organisations

Data that we collect under this contractual requirement is kept both electronically and in paper form. We have appropriate security measures in place (both electronically and physically) to ensure that data is not accessed in any way other than is absolutely required as explained above.

Other than the above we do not collect any data. This means that where we provide wifi access within any of our buildings or mobile premises we do not seek any registration process nor do we ask you to provide email addresses or any other personal data to access these.


Use of Cookies by SWRAC Website

A cookie is a small data file that a website transfers to a user’s device when they visit particular websites. The only personal information a cookie can contain is that which a user willingly supplies. A cookie cannot read any other data from a device or read cookie data created by other websites.

SWRAC only use cookies to monitor visitor numbers and gather anonymous statistics about our website using Google Analytics. The Google Analytics cookies are used to collect information about how visitors use our website, including the number of visitors to the site, where vistors have come to the website from and the pages they have visited. We use this information to compile reports and to help us improve the site.

All of the Google Analytics data collected by SWRAC is anonymous. The data is automatically anonymised using the ‘anonymize_ip’ setting within Google Analytics which removes any personal identification based on your IP address.

For more information you can read an overview of Google Analytics privacy.